Annual
One walk a year with photos and a condition grade for each building.
- A roof walk with photos, once a year
- A condition grade for every building
- A ranked list, worst roof first
- Term:
- Billed per building, each year
Community-association roofing in Gilbert, Arizona
A roof plan your board can vote on
Gatehouse Roofing walks every building, grades each roof and draws a phased replacement schedule, so the roof line in your reserve rests on what is up there.
What a board gets
Three documents, before any tear-off
Each one is written for a board meeting, not a sales call.
The roof walk report
Every building photographed and graded by condition, with the repairs already made and what is left to do.
Roof-reserve planningThe phase schedule
Which buildings go in which year, with the scope for each, drawn so the board can vote one phase at a time.
Phased replacementThe board packet
Scope, schedule, insurance certificates and a sample notice to residents, in one file for the meeting.
What is in the packet
The plan
A phased schedule, drawn before the first tear-off
This is the shape of the schedule a board receives. The community here is made up: 36 buildings with tile roofs over six years. Yours is drawn from your own roof walk.
- 01Before phase one
Step 1: Walk every roof
We walk all of the community's roofs and photograph each one. Every building gets a condition grade, a repair history and a note on access. Nothing is torn off yet.
One photo report for each building
A ranked list, worst roof first
- 02Year 1
Step 2: Phase one: the roofs that can't wait
Buildings with failed underlayment or repeat leaks go first. The board reviews scope and bids at a meeting, with the numbers in the packet.
Six of the 36 buildings in this sample
A walk-through and photos at each building
- 03Years 2 and 3
Step 3: Phases two and three: the next twelve
Each phase gets its own scope, bid and vote. We walk the remaining roofs again first, so the order follows what the roofs are doing, not last year's list.
Six buildings a year
Written notice to residents before the crew arrives
- 04Years 4 to 6
Step 4: Phases four to six: the youngest roofs
Roofs in the best shape wait, with a yearly check so a small repair does not turn into a leak inside a unit.
Repairs between phases logged by building
The last phase closes out the schedule
- 05Every year
Step 5: Update the plan
After each phase we update the ranking and send your reserve analyst the new roof data. The schedule moves when the roofs do.
A one-page update for the annual budget meeting
Board packet
One file for the board meeting
The packet puts the roof walk, the scope and the schedule in a form a board can read in advance and a manager can file.
The condition grade and photos for each building
The phase schedule, with the scope for each phase
Our bid in a layout you can set beside other bids
Insurance certificates and the contractor license record
A sample written notice to residents
The decision
Phased or all at once: what a board is choosing
Neither is right for every community. This is how they differ.
| All roofs in one year | Phased replacement | |
|---|---|---|
| When the money goes out | All roofs in one yearIn one season, from the reserve or a special assessment | Phased replacementOver several budget years, one phase at a time |
| What residents live with | All roofs in one yearCrews across the whole community for weeks | Phased replacementA few buildings at a time, with notice before each |
| What the board knows ahead | All roofs in one yearOne large scope and one bid, voted once | Phased replacementThe scope and ranking for each phase before it votes |
| If a roof fails early | All roofs in one yearThe newest roofs were replaced along with the oldest | Phased replacementThe next phase can move up, or a repair can hold it |
| Price per roof | All roofs in one yearFixed at signing for every building | Phased replacementBid again each phase, so prices can move |
Services
Roof work that follows the plan
Phased replacement
Tile, foam and flat roofs replaced in the order the schedule sets.
See how a phase runsRoof-reserve planning
Roof age, grade and remaining life, written for your reserve analyst.
What the roof section holds
A care plan between replacements
Roofs wait their turn in a phased schedule. A yearly plan keeps an eye on the ones that are waiting.
Seasonal
SuggestedA spring and a fall walk, with drains and scuppers cleared before the monsoon.
- A spring and a fall walk
- Drains and scuppers cleared before the monsoon
- A condition grade for every building
- Term:
- Billed per building, each year
Full
Everything in the middle plan, plus an update to your reserve analyst each year.
- Two walks a year with photos
- Drains and scuppers cleared
- A yearly roof data update for your reserve analyst
- Term:
- Billed per building, each year
The price is per building, each year, and is written into your plan before it starts. A care plan is a service agreement. It is not insurance and not a warranty, and it does not pay for roof damage, repairs or replacement. Terms: one-year term, renewing each year. To cancel, write to us before the renewal date and the plan ends when the term does.
Who you will work with
The office and the crews
Rosario Betancourt
Owner and president
Rosario owns Gatehouse Roofing and leads the first roof walk at every new community. Boards and managers reach her through the office line.
From boards and managers
What the people who vote on roofs say
“The ranked list changed our order. The two buildings we thought were worst were in better shape than a pair we had never looked at.”
Mamie H.Board treasurer
“I put the packet in front of the board and nobody asked me for a second document. The insurance certificates were already in it.”
Hari S.Community manager
“Residents had a written notice before the crew showed up, and each building was swept and photographed at the end of the phase.”
Michael K.Board president
Sample reviews.
Service area
East Valley communities
Our office is in Gilbert. We work in the master-planned communities and towns around it, into Pinal County.
Gilbert and Mesa communities
- Morrison Ranch
- Power Ranch
- Val Vista Lakes
- Eastmark
- Superstition Springs
- Ocotillo
- Seville
Maricopa County
- Guadalupe
Pinal County
- Florence
- Coolidge
- Casa Grande
We don't take roofs west of Phoenix, in Tucson or in northern Arizona. If your community is outside the East Valley, we will say so and suggest who to ask.
ZIP codes: 85233, 85234, 85295, 85296, 85297, 85298, 85224, 85225, 85226, 85248, 85249, 85286, 85201, 85204, 85212, 85142
Request a roof walk
Ask for a roof walk
Tell us about the community: how many buildings, what the roofs are made of, and when your next reserve study is due. Rosario's office writes back when it opens.
Phone(480) 555-0103
Hours
- Monday – FridayToday
- 6:00 a.m. – 4:00 p.m.
- Saturday – SundayToday
- Closed